Why use Rubican Block Management
Rubican Block Management delivers reliable, compliance led block and property management for residential and mixed-use buildings.
We handle service charge management, financial reporting, maintenance and repairs, contractor oversight, resident communication and building compliance, giving clients a clear, accountable and efficient management service.
If your current agent is not delivering, we make switching simple, with a structured handover process that minimises disruption and quickly puts your building on a stronger footing.
What you can expect from us
Financial Management & Reporting
[01]
Preparing and managing service charge budgets, collecting service charges, producing clear financial reports and maintaining transparent accounting are essential elements of effective block management. This includes budgeting, monitoring expenditure, reconciling accounts, managing arrears and administering reserve funds for future major works. Clear financial management provides reassurance to leaseholders and freeholders and helps ensure the property is maintained to a high standard.
[02]
Health, Safety & Regulatory Compliance
Ensuring buildings comply with all relevant property regulations, including fire safety, health and safety requirements and statutory inspections. This involves coordinating necessary assessments and inspections, maintaining compliance records, overseeing remedial works where required and helping to ensure the property is managed in accordance with current legal obligations.
[03]
Maintenance and Repairs Coordination
Arranging routine maintenance, managing contractors, organising repairs, and overseeing works to ensure communal areas and building systems are properly maintained. This also includes coordinating major works and, where applicable, managing the Section 20 consultation process in accordance with legal requirements.
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[04]
Leaseholder and Tenant Liaison
Acting as the main point of contact for tenants and leaseholders, responding to enquiries, managing communications and supporting positive resident relations. Residents may also benefit from access to a management portal, providing a convenient way to report issues, access documents, and stay updated on important property matters.
[05]
Contractor and Supplier Management
Appointing and overseeing trusted contractors and service providers to ensure works and services are carried out efficiently and to a high standard. This includes monitoring performance, obtaining quotations, and ensuring contractors are appropriately qualified and insured.
OUR SERVICES
Leaseholder and Tenant Liaison
Acting as the main point of contact for residents, responding to enquiries, managing communications and helping maintain positive leaseholder relations.
Financial Management and Reporting
Preparing and managing annual service charge budgets, collecting service charges, producing clear financial reports and ensuring transparent accounting for all expenditure.
Maintenance and Repairs Coordination
Arranging routine maintenance, managing contractors, organising repairs and overseeing works to ensure communal areas and building systems are properly maintained.
Health, Safety and Regulatory Compliance
Ensuring buildings comply with relevant property regulations including fire safety, health and safety requirements and statutory inspections.
Contractor and Supplier Management
Appointing and overseeing trusted contractors and service providers to ensure works are carried out efficiently and to a high standard.
Online Property Management Portal
Providing Directors and Residents with access to key documents, updates and communication through a dedicated property management platform.
Regulatory Compliance
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Rubican is covered by a Client Money Protection (CMP) scheme, ensuring that any funds we hold on behalf of clients, including service charge monies, are properly safeguarded.
Rubican is registered with the Information Commissioner’s Office (ICO) and processes personal data in accordance with UK data protection regulations.
Rubican is a member of The Property Ombudsman, providing clients with access to an independent redress scheme and ensuring we adhere to recognised professional standards.
Keeping your property safeguarded, legally compliant and financially prepared ...